1. Data Controller

The data controller for this website is:

EnergEn Conference Organizing Committee
Website: https://energen.info.ro
Email: contact@energen.info.ro

For any privacy-related questions, please contact us at:
📧 contact@energen.info.ro

2. What Personal Data We Collect

We may collect the following types of personal data:

Information you provide directly

When using forms on our website (such as registration or contact forms), we may collect:

• Name

• Email address

• Affiliation / Institution

• Academic title

• Country

• Phone number (optional)

• Message content

Automatically collected information

When visiting the website, certain technical data may be collected automatically:

• IP address

• Browser type

• Device information

• Pages visited

• Date and time of access

This data helps us improve website functionality and security.

3. How We Use Your Data

We use personal data for the following purposes:

• Managing conference registrations

• Responding to contact requests

• Sending conference-related information

• Website administration and security

• Improving user experience

We do not sell or share personal data for marketing purposes.

4. Legal Basis for Processing

Personal data is processed based on:

• User consent (when submitting forms)

• Legitimate interest (website security and functionality)

• Contractual necessity (conference registration management)

5. Data Storage and Security

We take appropriate technical and organizational measures to protect personal data, including:

• Secure website hosting

• Access restrictions

• Data encryption where applicable

Personal data is stored only as long as necessary for the purposes described above.

6. Cookies

Our website may use cookies to:

• ensure proper website functionality

• analyze website traffic

• improve user experience

You can control or disable cookies through your browser settings.

7. Third-Party Services

Some website functions may involve third-party services such as:

• website hosting providers

• analytics tools

• email communication services

These providers process data only as necessary to deliver their services and in accordance with applicable data protection laws.

8. Your Rights Under GDPR

If you are located in the European Union, you have the following rights:

• Right of access to your data

• Right to rectification

• Right to erasure (“right to be forgotten”)

• Right to restrict processing

• Right to data portability

• Right to withdraw consent

To exercise any of these rights, please contact:
📧 contact@energen.info.ro

9. Data Retention

Personal data is retained only for as long as necessary to fulfill the purposes for which it was collected, including conference management and legal obligations.

10. Changes to This Policy

We may update this Privacy Policy from time to time. Updates will be posted on this page.

11. Contact

If you have any questions regarding this Privacy Policy or the processing of personal data, please contact:

📧 contact@energen.info.ro